Terms and Conditions

Last updated: October 6, 2026

1. Acceptance of Terms

By accessing virginiacostestimating.com (the “Website”) or engaging Virginia Cost Estimating (“we,” “us,” or “our”) for services, you agree to these Terms and Conditions. If you do not agree, please do not use the Website or our services.

2. Our Services

We provide construction cost estimating, quantity takeoff, material takeoff, bid estimating and related consulting services, as described on our services pages. The specific scope, fee and delivery date for each project are confirmed in writing (by email or proposal) before work begins.

3. Client Responsibilities

You are responsible for providing complete, current and legible drawings, specifications and addenda, and for telling us about scope requirements, bid dates and project conditions. Estimates are based only on the information provided. Missing, outdated or unclear documents may affect accuracy and delivery dates.

4. Nature of Estimates

Estimates are professional opinions of probable cost based on the documents provided, our assumptions and market conditions at the time of preparation. They are not guarantees of actual construction cost, contractor bids or final project price. Material prices, labor availability, site conditions, design changes and market factors can change costs. You are responsible for reviewing estimates, verifying quantities and pricing, and making your own bidding and business decisions.

5. Fees and Payment

Fees are quoted per project. Unless otherwise agreed in writing, payment is due as stated on the quote or invoice. We may require a deposit or full payment before delivery. Late payments may delay delivery of current and future work. See estimating pricing for general information.

6. Revisions

Reasonable revisions related to the original scope and documents are included as stated in your quote. New drawings, addenda, design changes or added scope may be billed as additional work.

7. Cancellations and Refunds

If you cancel before work begins, any prepaid amount will be refunded in full. If you cancel after work has started, fees for work completed may be retained. Because estimates are custom professional services, completed and delivered work is generally non-refundable.

8. Intellectual Property

Upon full payment, you may use the delivered estimate for your own project, bidding and business purposes. Our templates, formats, methods, Website content and branding remain our property. Website content may not be copied or republished without written permission.

9. Confidentiality

We treat your documents and pricing as confidential, as described in our Privacy Policy. You agree not to publicly misrepresent our estimates or attribute to us figures we did not prepare.

10. Limitation of Liability

To the maximum extent permitted by law, our total liability for any claim related to our services is limited to the fee you paid for the specific service giving rise to the claim. We are not liable for indirect, incidental, consequential or special damages, including lost profits, lost bids or project overruns.

11. Website Use

Website content is provided for general information only and does not constitute professional, legal or financial advice for any specific project. You agree not to misuse the Website, attempt unauthorized access, or interfere with its operation.

12. Governing Law

These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict-of-law rules. Any dispute shall be brought in the state or federal courts located in Fairfax County, Virginia.

13. Changes to These Terms

We may update these Terms at any time. The “Last updated” date shows the latest version. Continued use of the Website or services means you accept the updated Terms.

14. Contact Information

Virginia Cost Estimating
4041 University Dr, Fairfax, VA 22030, USA
Phone: 1 (571) 732 1030
Email: ask@virginiacostestimating.com

Questions? Contact us anytime.