Privacy Policy

Last updated: October 6, 2026

1. Who We Are

This Privacy Policy explains how Virginia Cost Estimating (“we,” “us,” or “our”), located at 4041 University Dr, Fairfax, VA 22030, USA, collects, uses, shares and protects personal information when you visit virginiacostestimating.com (the “Website”) or use our construction estimating services.

2. Information We Collect

Information you provide: name, company, email address, phone number, project address, and messages you send through forms, email or phone.

Project files: drawings, specifications, addenda, bid documents and related materials you submit for estimating.

Automatically collected information: IP address, browser type, device information, pages visited, referring URLs and time on site, collected through cookies and similar technologies.

Payment information: payments are handled by third-party processors. We do not store full card numbers on our servers.

3. How We Use Your Information

• To prepare quotes, estimates, takeoffs and related deliverables
• To respond to inquiries and provide customer support
• To send invoices and service updates
• To improve our Website, services and user experience
• To send marketing emails if you have opted in (you may unsubscribe at any time)
• To comply with legal obligations and protect our rights

4. Confidentiality of Project Documents

Plans, specifications and pricing you share are used only to deliver the services you request. We do not sell, publish or share your project documents or bid information with competitors or other third parties, except service providers bound by confidentiality who help us operate (for example, secure file storage). We will sign a non-disclosure agreement on request.

5. Cookies and Analytics

We use cookies and analytics tools (such as Google Analytics) to understand how visitors use the Website. You can control cookies through your browser settings. Disabling cookies may affect some Website features.

6. How We Share Information

We do not sell your personal information. We may share information with trusted service providers (hosting, email, analytics, payment processing) who process it on our behalf, with professional advisors, or when required by law, court order or to protect our legal rights.

7. Data Retention

We keep personal information and project files only as long as needed to provide services, maintain business records, resolve disputes and meet legal obligations. You may request deletion of your project files after your engagement is complete.

8. Data Security

We use reasonable administrative, technical and physical safeguards, including encrypted connections and access controls, to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

9. Your Privacy Rights (Virginia Residents)

Under the Virginia Consumer Data Protection Act (VCDPA), where it applies, Virginia residents may have the right to confirm whether we process their personal data, access it, correct inaccuracies, delete it, obtain a portable copy, and opt out of targeted advertising, the sale of personal data, or profiling. To make a request, contact us using the details below. We will respond within the time required by law, and you may appeal a decision by replying to our response.

10. Children’s Privacy

Our Website and services are intended for businesses and adults. We do not knowingly collect personal information from children under 13.

11. Third-Party Links

The Website may link to third-party websites. We are not responsible for their content or privacy practices, and we encourage you to read their policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date above shows when it was last revised. Continued use of the Website after changes means you accept the updated policy.

13. Contact Us

Virginia Cost Estimating
4041 University Dr, Fairfax, VA 22030, USA
Phone: 1 (571) 732 1030
Email: ask@virginiacostestimating.com

See also our Terms and Conditions or contact us with any questions.